BAE Systems Executive Assistant in Sterling Heights, Michigan
Provides analytical and specialized administrative support to relieve and assist a Line of Business (LOB) Executive (Vice President/Director) reporting to the President LOB with complex details and advanced administrative duties. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Works on complex assignments where independent action and a high degree of initiative are required in resolving problems and developing recommendations. Acts independently to determine methods and procedures on new assignments and may direct the activities of other non-exempt personnel.
Determines priorities based on department goals and objectives.
Acts as an information resource for LOB level management, using judgment in determining the immediacy and relative importance of the issue at hand and in deciding on taking appropriate action.
Consistently plans, organizes and implements projects utilizing available resources to accomplish objectives.
Works on assignments that require using considerable discretion and judgment to make decisions.
Assists executive in development and preparation of annual operating budgets by collecting data on expenditure levels and cost forecasts.
Monitors spending against budgets and researches variances, initiates cost transfers as appropriate.
Receives limited instructions on new assignments.
May determine methods and procedures on new assignments.
May direct work of and provide guidance to lower level administrative support staff.
Researches, gathers and analyzes data to create presentation materials and reports.
Reports include financial and statistical analysis.
May write internal publication materials and compose correspondence.
Leads meetings, discussions and task forces.
Performs administrative functions involving company private data of major importance, such as product and financial data that, if revealed would be detrimental to the company s interests.
Interacts with external customers and corporate executives.
Uses skill to understand and influence others.
Performs general administrative duties such as making copies, filing, scheduling appointments without prior clearance, setting up computer access to company private information, etc.
Makes domestic and/or international travel arrangements.
Required Skills and Education
High School Diploma 6 years of experience or Associates Degree 2 years of experience
Expert knowledge of administrative practices and procedures.
Knowledge of technical and business vocabulary.
Knowledge of company operations, policies, procedures and products.
Excellent oral and written communication skills.
Expert level proficiency with word processing, presentation, spreadsheet, database, email, and calendar software.
Ability to research, gather, and analyze information.
Ability to integrate information from a variety of sources into correspondence or presentation materials or reports.
Excellent time management and multitasking skills.
Ability to direct the work of other administrative staff.
Ability to deal effectively with personnel at all levels, inside and outside of the organization.
Proficiency with desktop publishing tools.
Two years of relevant experience supporting executives.
Knowledge of government and military protocol.
Relevant Associate degree.
About BAE Systems Platforms & Services
BAE Systems is a premier global defense and security company with approximately 90,000 employees delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support and services. Platforms & Services designs, develops, produces, supports, maintains, modernizes and upgrades armored combat vehicles, wheeled vehicles, naval guns, surface ship combatants, commercial vessels, missile launchers, artillery systems, military ordnance, and protective wear and armor. Equal Opportunity Employer: Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity/Gender Expression
EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression