BAE Systems Executive Assistant in Arlington, Virginia
The highly experienced Executive Assistant will support the Senior Vice President and General Counsel (SVP & GC) and limited staff.This position will act as the administrative focal point for the SVP & GC and will be responsible for providing analytical and specialized administrative support for complex and advanced administrative duties.The incumbent will work on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations.The employee will act independently to determine methods and procedures on new assignments.The EA will be responsible for the day-to-day coordination of the SVP & GC s schedule.The EA must be professional, innovative, self-motivated and able to juggle multiple tasks in this fast paced environment. The position will require the ability to use a high degree of tact and diplomacy in handling matters of that are critical or confidential in nature.
Additional responsibilities and opportunities exist to lead and support critical projects with other Legal Leadership Team members.
Primary Duties and Responsibilities
Support the SVP & GC and limited staff as the administrative focal point.
Maintain the SVP & GC s calendar, arrange meetings and appointments.Maintain and track meeting action items through completion.
Manage communications with senior level internal and external customers to include Board members and senior level executives.Maintain a variety of soft and hard copy records/files that involve company private data that if revealed would be detrimental to the company s interests.
Coordinate, facilitate, and provide support for various conferences, meetings and events with a high degree of tact and diplomacy.Manage Telecon and Webex connections.Handle the catering for meetings and events.Coordinate highly visible meetings and support international guests during these meetings.
Maintain office supplies that are essential for successful operation for the SVP & GC.Perform general administrative duties including but not limited to:typing, copying, collating, stapling, preparing packages for delivery, filing, recordkeeping, and data entry.
Lead and assist with critical projects as a member of the leadership team.Create PowerPoint presentations with embedded Excel for quarterly business meetings and others documents as required.Support metrics analysis, web maintenance and SharePoint coordination.
Coordinate extensive domestic and international travel for the SVP & GC.Manage travel arrangements, expense reporting, and procurement card reconciliation.
Manage all aspects of receiving and screening all forms of communication as required.
Required Skills and Education
High School diploma or equivalent with a minimum 7 years of related experience
Advanced level proficiency in Microsoft Office applications:Word, Excel, PowerPoint, Outlook.
General knowledge of computer hardware and office equipment
Preferred Skills and Education
High School diploma or equivalent with 10 plus years of related experience.
Administrative/business school or Associates degree
Certified professional secretary or certified administrative professional
Formal training in Microsoft Office Suite to include Outlook
About BAE Systems, Inc.
BAE Systems is a premier global defense and security company with approximately 90,000 employees delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support and services. People are the greatest asset in any Company. BAE Systems is committed to hiring and retaining a diverse workforce. Equal Opportunity Employer/Females/Minorities/Veterans/Disabled/Sexual Orientation/Gender Identity/Gender Expression
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