BAE Systems Executive Assistant II in Arlington, Virginia

Job Description


The highly experienced Executive Assistant II (EA) will support the Business Development Vice President of Platforms & Services and the larger Business Development (BD) team. The EA will be responsible for the day-to-day coordination of the Vice President and staffs schedule. The EA must be professional, innovative, self-motivated and able to juggle multiple tasks in this fast-paced environment. The position will require the ability to use a high degree of tact and diplomacy in handling matters that are critical or confidential in nature.

Primary Duties and Responsibilities:

  1. Support the Vice President of Business Development as the administrative focal point.

  2. Acts as a point of contact between INC, senior management officials, Senior Level Customers, employees and other important internal and external stakeholders.

3.Maintain personnel calendars, arrange meetings and appointments. Record meeting notes during selected meetings and track meeting action items through completion by directing the workflow of other individuals within the president s team.

  1. Coordinate extensive travel for the Vice President and BD Staff through the travel coordinator. Manage travel arrangements, expense reporting, and procurement card reconciliation.

  2. Coordinate, facilitate, and provide support for various conferences, meetings and events with a high degree of tact and diplomacy. Ensure presentations are prepared and technology is working prior to meetings to ensure effective meetings. Manage Telecon and Webex connections and coordinate Telepresence meetings and conference rooms. Handle the catering for meetings and events. Coordinate highly visible meetings and support International guests during these meetings.

  3. Perform general administrative duties including but not limited to: typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping, and data entry.

Required Skills and Education

High school diploma or GED plus 8 years of related experience. Bachelor's degree may replace the experience requirement.Advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.General knowledge of computer hardware and office equipment.

Preferred Skills and Education

Preferred Education:

Certified professional secretary or certified administrative professional.Formal training in Microsoft Office Suite to include Outlook and Oracle.

Preferred Experience:

10 plus years of related experience.

About BAE Systems Platforms & Services

BAE Systems is a premier global defense and security company with approximately 90,000 employees delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support and services. Platforms & Services designs, develops, produces, supports, maintains, modernizes and upgrades armored combat vehicles, wheeled vehicles, naval guns, surface ship combatants, commercial vessels, missile launchers, artillery systems, military ordnance, and protective wear and armor. Equal Opportunity Employer: Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity/Gender Expression

Executive Assistant II


EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression