BAE Systems Functional Support Spec in Arlington, Virginia

  • Provide administrative support to NSPO Front Office.

  • Provide meeting support (i.e., conference set up via AT&T connect, setup meeting rooms, operating computer, etc.).

  • Document building/editing/formatting/printing for the NSPO as requested.

  • Provide travel support to NSPO Front Office.

Minimum Education And Experience

Bachelor's Degree and 2 years work experience or equivalent experience

Required Skills And Education

  • Types reports, correspondence, and forms; charts and drafts, in which format and terms are complex and do not follow a standard pattern.

  • Perform general clerical duties to include, but not limited to, photocopying, faxing, mailing, and filing.

  • Process/handle correspondence for NSPO Front Office signatures, National Deputy signatures, Division Director signatures, and upload completed documents to the appropriate electronic storage system.

  • Maintain the letter tracker and ensure all letters/memos are posted on SharePoint.

  • Proofread records, forms, letters, and other documentation for typographical and other mistakes.

  • Prepare meeting support material such as briefing books, budget books, handouts, documentation, memorandum, letters, and other material as required.

  • Maintain calendar for multiple personnel to coordinate work flow and meetings.

  • File and retrieve organizational documents, records, and reports.

  • Assist with travel arrangements for various BAE Systems and government staff members.

  • Support staff in assigned project-based work.

  • Provide back-up assistance to Front Desk Receptionist, as needed (i.e., answer all incoming calls and forward to appropriate staff member; receive all unclassified mail and log material into appropriate file; oversee visit requests and receive all visitors, oversee shipment of all outgoing FedEx package for BAE Systems and government staff, etc.).

About BAE Systems Intelligence & Security

BAE Systems Intelligence & Security, based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do-from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels. That's BAE Systems. That's Inspired Work.

Equal Opportunity Employer/Females/Minorities/Veterans/Disabled/Sexual Orientation/Gender Identity/Gender Expression. To see Inspired Work in action, visit and follow us on Facebook:

Functional Support Spec

Arlington, Virginia


EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression